Position Description: Executive Coordinator
Position Title: Executive Coordinator
Reports To: Executive Director
Position Type: Full-time, Permanent
Position Overview:
The Executive Coordinator is responsible for supporting the CAMLPR operational effectiveness, communication and governance. Key responsibilities include providing Executive office operational support, supporting applicant services, and Board support and coordination. This role plays a vital part in the day-to-day coordination and support of CAMLPR operations and supporting the overall assessment process.
This role offers opportunities to develop new skills and grow within a collaborative team environment.
Key Responsibilities:
- Coordinate infrastructure and business services to ensure appropriate support and services for the CAMLPR departments and operations.
- Coordinate, maintain and enhance to CAMLPR records management system to protect the security, integrity, and appropriate access to information.
- Coordinate and manage the accounting administration.
- Assist with organizing and maintaining applicant files, ensuring all documents are collected, stored, and managed in accordance with privacy and confidentiality guidelines.
- Support applicant services and the credential assessment team by responding to inquires from applicants and assist in the review of applications for completeness.
- Coordinate and support the CAMLPR Board of Directors, including the preparation of agendas, briefing reports, policy review, revision of materials, and Board meeting materials.
Qualifications
Education:
- Degree in health or business administration, public policy, governance, communications, or a related field, or an equivalent combination of education and experience.
Experience:
- Three to five years of experience in office management, administration, or a related role.
- Experience in a regulatory environment, with application processing is highly desirable.
- Experience applying customer service principles and best practice in a professional setting.
- Experience in a not-for-profit or regulatory health environment/college is an asset.
- Understanding of Board processes is an asset.
- An equivalent combination of related experience and education may also be considered.
Skills:
- Knowledge of the legislative framework affecting Medical Laboratory Technologists (MLTs) and regulatory health professionals is an asset.
- Excellent organizational and multitasking skills, with the ability to manage multiple priorities
- Strong communication skills, both written and verbal
- Proficiency in office software, including Microsoft Office 365 with a working knowledge of / familiarity with financial tracking or accounting software (e.g., QuickBooks) and experience maintaining website content through WordPress.
- Ability to work independently and as part of a team
- Strong problem-solving skills and attention to detail
- Fluency in both English and French is considered an asset
Work Environment
- This is a remote position
- The role may require occasional evening or weekend work, particularly during peak application periods
Training & Support
We believe in setting our team up for success. You will receive full training and ongoing mentorship, whether you are new to our systems or looking to deepen your skills.
Salary and Benefits:
- $ 50,000-55,000 annual salary
- Comprehensive benefits package, including health, dental, and retirement plans
Application Process
Interested candidates should submit a resume and cover letter outlining their qualifications and experience. Applications can be addressed to Adam Chrobak, Executive Director, CAMLPR and can be sent to executiveoffice@camlpr.org by Wednesday, October 15, 2025.